Business Challenges

The client was using an accounting software called ‘Tally’ to meet their IT requirements. To be in line with other group companies, the client decided to replace ‘Tally’ with JD Edwards’ E8.10 ERP package. Another IT vendor was involved in implementing JD Edwards 8.10 in the group companies in Malaysia, Thailand and Indonesia. SYSTIME’s task was to rollout the JD Edwards 8.10 for the client’s business and implement complex India localization requirements.

Scope of the implementation

• Study of JD Edwards 8.10 business processes used at the client’s group companies in Malaysia, Thailand and Indonesia
• Analysis of changes made in the standard JD Edwards 8.10 applications and processes
• Analysis of the impact of India tax localization package on the current JD Edwards 8.10 Asia Pacific application setup
• Rollout of finance and distribution modules of the JD Edwards 8.10 Asia Pacific setup, with suitable modifications, including India tax localization package
• Data migration
• India Tax localization
  • TDS / ETDS module
  • TDS calculation – Automatic by each invoice/transaction
  • eTDS return – Quarterly/Annual report
  • VAT Module
  • Sales & Purchase Tax Module
  • VAT 100 – Monthly Report (inclusive of CST)
  • VAT 115 – Yearly Report
  • C- Form Collection Details
  • Service tax Module
  • Service Tax Payment – Cash basis (Collection basis)
  • Service Tax Return – Half Yearly report ST-3
  • Excise Module related to Trading activities
  • Form 2 Excise – Returns
  • RG1 Register (Excise)
  • RG 23 Register (Excise)
• FBT Calculation
• Schedule VI formats
• Prepaid Expense Calculation
• FOREX calculation as per the manual rate given (rate obtained from interbank)
• Inventory valuation i.e. purchase and landed cost.
• Excise duty calculation
• Excise invoice
• Service invoice
• Training for super users
• CRP jointly with OMRON, India
• Go-live
• Post go-live support

Key challenges faced during implementation

• Identification and determining the impact of the right Electronic Software Updates (ESU) pertaining to localization
• Unavailability of the fix / decision by Oracle to postpone or not to develop the fix
• Single JD Edwards 8.10 instance covering the business requirements of multiple countries (four)
• Most of the standard programs such as sales order entry, pick slip, purchase receiving, etc. were already customized by the other IT vendor
• For the newly recommended custom codes, the other IT vendor was willing to incorporate only the business function plug-ins instead of many lines of code changes
• Advanced pricing feature, which is critical for India localization, was not working because of the customizations in sales order entry program
• Complex excise invoice printing requirement.

Solution Highlights

Adhering to SYSTIME’s proprietary SYS-on-Time™ methodology, the solution involved the following steps:

• Worked closely with the client’s corporate IT team to understand the current JD Edwards 8.10 core model and business processes implemented at other Asia Pacific countries
• Walked through the client’s JD Edwards 8.10 core model with the super users
• Discussed the impact of India tax localization package on the JD Edwards 8.10 core model and application setup with the super user
• Listed the client’s requirements with respect to the core model rollout and India localization implementation
• Provided solutions to the listed requirements
• Got the solution reviewed and approved by the super users
• Prepared a detailed process modeling document covering the setup
• Got the process modeling documentation reviewed and approved by the client’s corporate IT team and super users
• Configured the system, made custom developments, data conversions and performed unit testing

After which, the super users performed end-to-end testing (User Acceptance Testing) and approved the solution for go-live. SYSTIME assisted the client in go-live preparations and provided support for a month, including the month-end closing.

Business Benefits

• The client’s IT systems became totally synchronized with other group companies, both in APAC and globally
• Users benefitted from India localization viz. advanced pricing features, tax, excise, invoice features, etc.